Three ways to work
with Mechavion.
Every engagement starts with the same question: what work is your team doing that a system should be doing instead? The answer determines which service fits.
What gets built.
Each service is a fixed scope — not an open retainer that grows without a destination.
Operations Audit + Automation Build
The full engagement. Mechavion maps your operation, identifies the highest-value automation opportunities, and builds the systems — including custom backends where off-the-shelf tools don't have the logic.
What's included
- Operations audit — 1 week, all processes mapped
- Priority ranking by hours recovered per week
- System design and architecture
- Full build — automation logic + custom backend if needed
- QA, deployment, and handover
- Documentation your team can actually use
Best for
- Firms that know they have operational drag but haven't mapped it
- Teams that have tried tools but couldn't get them to fit
- Operations where the logic is specific enough to need custom code
- Founders who want accountable owners, not a vendor chain
Single System Build
You already know what needs to be automated. Mechavion takes the spec, designs the system, and builds it — with or without a custom backend — and hands it over documented and stable.
What's included
- Scoping session — requirements, edge cases, constraints
- System architecture and logic design
- Full build — tools + custom code where required
- Testing across real operational conditions
- Deployment and handover with documentation
Example systems
- Automated reporting pipeline from CRM + sheets
- Client onboarding flow triggered on contract sign
- Lead routing + follow-up sequence engine
- Internal data sync across disconnected tools
- Custom AI workflow with bespoke backend logic
Automation Retainer
For teams that want to keep building. A fixed monthly scope — new systems, iterations on existing ones, monitoring, and expansion as your operation grows. Founder-led, ongoing momentum.
What's included
- Fixed monthly hours — scoped at start of each period
- New system builds and iterations on existing
- Monitoring and maintenance of live systems
- Priority access — no queue, no waiting on availability
- Monthly review of operational drag — what to tackle next
Best for
- Fast-growing firms whose operations keep evolving
- Teams that have run an initial build and want to keep going
- Operations with multiple automation opportunities — not just one
- Leaders who want a permanent automation function without a hire
Who Mechavion is built for.
Professional service businesses share common operational patterns. Mechavion is designed around them — not adapted from e-commerce or SaaS templates.
Consulting firms
Reporting pipelines, client data consolidation, project status automation
Creative agencies
Client onboarding, briefing workflows, project handoff and delivery automation
VC funds
Deal flow tracking, portfolio reporting, LP update automation
Recruitment firms
Candidate pipeline automation, client reporting, placement follow-up sequences
Law firms
Matter intake, document routing, client update workflows
Growth agencies
Lead scoring, CRM enrichment, campaign reporting, outreach automation
Is Mechavion the right fit?
Mechavion works best in specific conditions. If these don't describe your situation, the honest answer is that another solution is probably better.
"If the automation you need can be handled entirely by Zapier templates, you don't need Mechavion. If it can't — that's exactly what Mechavion is for."
Good fit
- Your team does work a system should do — repeatedly, manually
- Off-the-shelf tools didn't have the logic you needed
- You want accountable founders, not a vendor chain
- You value working software over long discovery phases
Not a fit
- You need a large team across multiple workstreams simultaneously
- Your automation needs are fully met by standard no-code tools
- You want an ongoing managed service with SLA guarantees
- Budget requires the lowest-cost option regardless of quality
What's draining your team
this week?
Book a 30-minute discovery call. We'll identify the highest-value automation in your operation — no commitment.